GST Payment Entry (Cash Ledger & Credit Ledger)

Learning Objectives

Is practical ke end tak student:

  • GST tax payment ka complete process samjhega.
  • GST liability calculate kar payega.
  • ITC adjustment ke baad remaining tax identify karega.
  • GST payment challan ka concept samjhega.
  • Electronic Cash Ledger ka role samjhega.
  • TallyPrime mein GST payment entry record kar payega.
  • CGST, SGST, IGST payment alag-alag handle karega.
  • GST liability payment ko statutory adjustment ke through record karega.
  • Cash payment aur ITC set-off ka difference samjhega.
  • GST reports mein payment verify kar payega.

GST Tax Payment Concept & Settlement Flow

GST payment ka matlab hai business ki net GST liability ko government treasury mein deposit karnYeh tab initiate hota hai jab output liability eligible Input Tax Credit (ITC) se zyada hoti hai.

Core Settlement Formula:
Net Cash GST Payable = Output GST Liability − Eligible ITC Available

Illustrative Monthly Net Liability Calculation

Tax Head Output Liability (₹) Available ITC (₹) Net Cash Payable (₹)
CGST 50,000 20,000 30,000
SGST 50,000 25,000 25,000
IGST 30,000 15,000 15,000
Total 1,30,000 60,000 70,000

GST Payment Lifecycle Flow

Purchase (Input GST) → Sales (Output GST) → Statutory ITC Set Off → Identify Cash Liability → Generate PMT-06 Challan → Deposit in Electronic Cash Ledger → Record Payment Voucher (F5) → File GSTR-3B

GST Payment Components & Ledgers Configuration

Payment Components

  • CGST Payment: Central Government portion (Central Tax).
  • SGST Payment: State Government portion (State Tax).
  • IGST Payment: Interstate / Integrated Tax.
  • Interest & Late Fees: Delayed filing ya statutory penalty charges (separately paid).

Required Masters Setup:

  • Company: ABC Traders (Maharashtra) | Registration: Regular | FY: 2026–27
  • Bank Ledger: HDFC Bank A/c (Under Bank Accounts)
  • Tax Ledgers: Output CGST, Output SGST, Output IGST (Under Duties & Taxes → GST)
  • Interest Ledger: Interest on GST (Under Indirect Expenses)

Step-by-Step Payment Recording in TallyPrime

Step 1: Perform ITC Set Off in GSTR-3B

  1. Sabse pehle Gateway of Tally par jayein → Display More Reports → GST Reports → GSTR-3B.
  2. Select Set Off Tax Liability (TallyPrime sets off available ITC against gross output liability).
  3. Note the balance cash payable under each head (e.g., CGST ₹20,000, SGST ₹15,000, IGST ₹40,000).

Step 2: Record Payment Voucher (F5 with Stat Payment)

  1. Sabse pehle Gateway of Tally par jayein → Vouchers → Press F5 (Payment).
  2. Press Alt + J (Stat Adjustment / Autofill):
    • Type of Duty/Tax: GST
    • Section: Payment of Tax
    • Period: 1-Apr-2026 to 02-Apr-2026
  3. Account: HDFC Bank A/c
  4. Particulars:
    • Debit: Output CGST — ₹20,000
    • Debit: Output SGST — ₹15,000
    • Debit: Output IGST — ₹40,000
    • Credit: HDFC Bank A/c — ₹75,000
  5. Provide GST Payment Details (Bank Name, CPIN/Challan No., Challan Date, Payment Mode: Net Banking).
  6. Save voucher with Ctrl + A.

Specialized Practical Payment Scenarios

Scenario 1: Pure IGST Payment

Interstate Output IGST ₹1,00,000 − IGST ITC ₹60,000 = ₹40,000 Net Payable.

Debit: Output IGST (₹40,000) → Credit: Bank A/c (₹40,000)

Scenario 2: Late Payment with Interest

Net GST Liability ₹50,000 + Statutory Interest ₹2,000 = ₹52,000 Total Payment.

  • Debit: Output Tax / GST Payable — ₹50,000
  • Debit: Interest on GST A/c — ₹2,000
  • Credit: HDFC Bank A/c — ₹52,000

Complete Practice Sets

Practice Set — Level 1 (Monthly Settlement)

Date Voucher Type Particulars Amount (₹) GST Split
01-Apr Purchase (F9) Local Purchase 5,00,000 CGST ₹45,000 + SGST ₹45,000
05-Apr Purchase (F9) Interstate Purchase 3,00,000 IGST ₹54,000
01-Apr Sales (F8) Local Sale 8,00,000 CGST ₹72,000 + SGST ₹72,000
01-Apr Sales (F8) Interstate Sale 6,00,000 IGST ₹1,08,000

Level 1 Settlement Task:

  • Total Output Liability: CGST ₹72,000 | SGST ₹72,000 | IGST ₹1,08,000
  • Total Available ITC: CGST ₹45,000 | SGST ₹45,000 | IGST ₹54,000
  • Net Cash Payable: CGST ₹27,000 | SGST ₹27,000 | IGST ₹54,000 = Total ₹1,08,000
  • Pass Statutory Payment entry in TallyPrime using F5 (Payment) and verify GSTR-3B Table 6.1.

Verification Reports, Common Mistakes & FAQs

Verification Reports in TallyPrime:

  • GSTR-3B (Table 6.1 — Payment of Tax): Verify that tax paid through cash matches bank payment.
  • GST Computation: Ensure that Balance Liability shows Nil for the settled period.
  • Ledger Vouchers (Output Tax & Bank): Confirm that tax liability balances are debited and bank account is credited.

Common Mistakes:

  • Recording payment directly through bank without completing ITC set-off adjustments.
  • Depositing cash under the wrong minor/major tax head (e.g., paying CGST under SGST).
  • Treating GST tax payment as an indirect expense rather than a liability discharge.
  • Forgetting to record Challan details (CPIN, CIN, Bank Code) in the payment voucher.

Frequently Asked Questions:

  • Q: GST Payment entry ka shortcut kya hai?
    A: F5 (Payment) → Press Alt + J for statutory payment specifications.
  • Q: Pehle ITC adjust hota hai ya cash payment?
    A: Pehle eligible ITC complete set-off hota hai; bachi hui net liability ka cash payment challan banta hai.
  • Q: Kya GST payment Profit & Loss account ko affect karta hai?
    A: Nahi, yeh balance sheet ki Current Liabilities (Duties & Taxes) aur Current Assets (Bank) ko affect karta hai.

Quick Revision & Completion Checklist

GST Payment Golden Workflow:
Output Liability → Less: Eligible ITC Set Off → Net Cash Liability → Generate Challan (PMT-06) → Statutory Payment (F5 Alt+J) → Verify GSTR-3B Table 6.1

Completion Checklist:

  • Output liability vs eligible input credit reconciled
  • Statutory set-off executed in GSTR-3B
  • Net head-wise cash liability calculated
  • Payment voucher (F5) recorded via Alt + J (Stat Payment)
  • Challan reference and payment details maintained
  • GSTR-3B Table 6.1 and Ledger reports reconciled to Nil liability