Point of Sale (POS) Billing & Multi-Payment

Learning Objectives

Day 11 complete karne ke baad student:

  • Point of Sale (POS) ka retail counter concept samjhega.
  • Normal B2B Sales Invoice aur POS Invoice ke beech ka difference identify karega.
  • POS environment ke liye payment ledgers (Cash, Card, UPI) configure karega.
  • Single payment modes (Cash, Card, UPI) record karega.
  • Multiple payment modes (e.g., Cash + UPI + Card) ko ek hi POS invoice mein allocate karega.
  • Discount apply karke net taxable value aur GST calculation verify karega.
  • Change/Balance returned handling aur settlement reconciliation perform karega.
  • POS sales ke baad Day Book, Sales Register, aur Payment Ledgers reconcile karega.

Core Concepts: Point of Sale (POS) & Payment Modes

Retail counter par customer se immediate product handover aur same-time counter settlement (Cash/Card/UPI) ko record karne ke liye POS mode use hota hai:

    Point of Sale (POS): Retail environment jahan counter par billing aur settlement synchronously complete hoti hai.
    Single & Multiple Payment Modes: Ek hi bill ko single tender (e.g., Cash only) ya split tender (e.g., ₹2,000 Cash + ₹3,900 UPI) ke zariye settle karna.

Comparison Matrix

Particular Normal Sales Invoice POS Invoice
Typical Environment Wholesale / B2B / Credit Trading Retail Store Counter (B2C)
Settlement Timing Deferred / Credit / Bill-wise tracking Immediate Counter Settlement
Payment Modes General Bank/Cash Ledger entry Dedicated POS modal for Cash, Card, UPI split
Customer Management Mandatory party ledger details Walk-in customer / POS cash party mapping
Golden POS Rule:
Fully Settled POS Invoice Total = Cash Tender + Card Settlement + UPI Collection.
Payment mode badalne se stock quantity ya GST rate par koi farak nahi padta; yeh sirf collection account ko alter karta hai.

Company Setup & Payment Ledgers Configuration

Company Profile

  • Company: ABC Electronics | State: Maharashtra | FY: 2026–27

Required Payment Ledgers Setup:

  • Cash — Under Cash-in-Hand
  • HDFC Bank A/c — Under Bank Accounts
  • Card Settlement — Under Bank Accounts / Current Assets
  • UPI Collection — Under Bank Accounts / Current Assets

Practical Walkthroughs: Single & Multiple Payment Modes

Part A: Single Payment Mode (Cash / Card / UPI)

  • Cash Sale (Practical 1): Sold 2 Keyboards @ ₹1,000 = ₹2,000 + 18% GST (CGST ₹180 + SGST ₹180) = Invoice Total ₹2,360. Collected via Cash.
  • Card Settlement (Practical 2): Sold 1 Monitor @ ₹15,000 + 18% GST = Invoice Total ₹17,700. Settled via Card Settlement.
  • UPI Collection (Practical 3): Sold 1 Printer @ ₹20,000 + 18% GST = Invoice Total ₹23,600. Settled via UPI Collection.

Part B: Multiple Payment Modes on a Single Invoice

    Scenario (Practical 4 & 5): Customer buys 5 Keyboards @ ₹1,000 = ₹5,000 taxable + 18% GST (CGST ₹450 + SGST ₹450) = Total Invoice ₹5,900.
    Split Tender Allocation: Customer pays ₹2,000 in Cash and the remaining ₹3,900 via UPI Collection.
    TallyPrime Steps: Enter Sales Voucher (POS Mode) → Select items → In the POS Payment popup screen, allocate Cash = ₹2,000 and UPI Collection = ₹3,900 → Verify total equals ₹5,900 and save.

Complete Practice Sets

Practice Set (Retail Counter Multi-Mode Lab):

Transaction Items & Quantities Gross Value (₹) GST @ 18% (₹) Invoice Total (₹) Payment Mode Breakdown
Txn 1 2 Keyboards @ ₹1,000 2,000 360 2,360 Cash: ₹2,360
Txn 2 1 Monitor @ ₹15,000 15,000 2,700 17,700 Card: ₹17,700
Txn 3 5 Keyboards @ ₹1,000 5,000 900 5,900 Cash: ₹2,000 | UPI: ₹3,900
Txn 4 10 Mouse @ ₹1,000 10,000 1,800 11,800 Cash: ₹2,800 | Card: ₹4,000 | UPI: ₹5,000
Txn 5 2 Printers @ ₹20,000 (Less ₹4k Disc) 36,000 6,480 42,480 UPI: ₹42,480

Verification Reports, Common Mistakes & FAQs

Verification Reports in TallyPrime:

  • Sales Register: Reconcile daily retail POS bill totals and tax breakdowns.
  • Cash Book & Bank/Payment Ledgers: Verify that collections across Cash, Card Settlement, and UPI Collection match physical drawer and gateway summaries.
  • Stock Summary: Confirm that retail units sold via POS are accurately deducted from closing stock.

Common Mistakes:

  • Entering mismatched payment mode split totals that do not equal the final invoice grand total.
  • Routing all retail collections through a single cash ledger instead of segregating Card and UPI accounts for gateway reconciliation.
  • Forgetting to apply promotional trade discounts before computing GST taxable values.

Frequently Asked Questions:

    Q: Kya ek hi POS invoice mein multiple payment modes use kiye ja sakte hain?
    A: Haan, split tender feature ke zariye customer cash, card, aur UPI ka combination use karke ek hi bill settle kar sakta hai.
    Q: Payment mode badalne se kya inventory stock quantity par koi asar padta hai?
    A: Nahi, payment mode sirf financial collection ledger ko select karta hai; physical stock item ki sale quantity se deduct hota hai.
    Q: POS transaction normal sales invoice se kaise alag hai?
    A: POS counter-level immediate settlement ke liye designed hai, jabki normal invoice credit/B2B billing aur bill-wise tracking ke liye hoti hai.

Quick Revision & Completion Checklist

POS Golden Workflow:
Open POS Sales Voucher → Scan Items → Apply Discount (if any) → Verify Tax Calculation → Allocate Split Payments (Cash/Card/UPI) → Reconcile Registers

Completion Checklist:

  • POS feature and separate payment ledgers (Cash, Card, UPI) configured
  • Single payment mode invoices (Cash, Card, UPI) successfully recorded
  • Multiple payment mode split allocations executed on retail bills
  • Discounted POS billing and GST calculations verified
  • Sales Register, Cash Book, and Payment Collection ledgers reconciled