Cheque Book Configuration & Printing

1. Understanding Cheque Book Management in TallyPrime

Managing cheque books manually often leads to errors like duplicate cheque issuance or untracked cancelled leaves. TallyPrime provides built-in Cheque Book Management and Cheque Printing that automates cheque leaf numbering, warns against duplicate cheque numbers, and prints payee name, amount in words, and date directly onto pre-printed bank cheque leaves.

Key Concept: A Cheque Book range in TallyPrime tracks the starting number, ending number, total leaves, and issues sequential numbers automatically during Payment (F5) or Contra (F4) voucher entry.

2. Step-by-Step Cheque Book Setup

To configure your bank ledger with a cheque range:

1. Go to Gateway of Tally → Alter → Ledger → Select your Bank Account (e.g., HDFC Bank Account).
2. Under Bank Accounts Details, set Provide Bank Details to Yes.
3. Set Set/Alter Cheque Books to Yes.
4. Enter the Cheque Book Details:
   • From Number: 100001
   • To Number: 100050 (Total: 50 leaves)
   • Cheque Book Name: HDFC Main Book 1
5. Set Set/Alter Cheque Printing Configuration to Yes.
6. Select your bank's pre-defined cheque dimensions from the list and press Ctrl + A to save.

3. Practical Practical Voucher Entry (Educational Mode)

Let us record a supplier payment using Cheque leaf 100001 on the 1st of April:

4. Printing & Tracking Cheque Register

To view pending and printed cheques or re-print a leaf:

• Navigate to Gateway of Tally → Banking → Cheque Printing.
• Select HDFC Bank Account → Press Spacebar to select the cheque → Press Alt + P to print.
• Use F6 to toggle between Show Printed and Hide Printed cheques.

5. Interview & Viva Questions

• Q1: What happens if an accountant accidentally types a cheque number outside the configured range?
  Ans: TallyPrime displays a warning prompt notifying that the cheque number does not fall within the assigned range, though it allows overriding if necessary.
• Q2: Where do we configure cheque dimensions in TallyPrime?
  Ans: Inside the Bank Ledger master under Set/Alter Cheque Printing Configuration.