Stock Items, Stock Groups Aur Units Banana

Concept

Inventory in Tally Prime means managing your physical goods/stock. This section allows you to create:

  • Stock Groups (categories of items)
  • Units of Measure (how you measure items)
  • Stock Items (actual products you buy and sell)

This feature is used when your business deals with goods (trading or manufacturing).

Use Case & Real Life Practice

  • Use Case: Businesses that buy and sell products need to track stock quantity, value, and movement.
  • Real Life Examples:
    • A mobile shop tracks different models of phones.
    • A grocery store tracks rice, oil, spices.
    • A stationery shop tracks notebooks, pens, files.

Benefit: Tally automatically reduces stock when you sell and increases when you purchase.

Step-by-Step Guidance (Verbal Instructions)

1. Create Stock Group

  1. Gateway of Tally → Create → Stock Group
  2. Enter:
    • Name: e.g., “Mobiles”, “Groceries”, “Stationery”
    • Under: Primary or another group
  3. Accept.

2. Create Unit of Measure

  1. Gateway → Create → Unit
  2. Enter:
    • Symbol: Nos, Kg, Box, Pcs, Dozen
    • Formal Name: Numbers, Kilograms, etc.
  3. Accept.

3. Create Stock Item

  1. Gateway → Create → Stock Item
  2. Enter:
    • Name: e.g., “Redmi Note 12”
    • Under: Select proper Stock Group
    • Units: Select unit (Nos)
    • Rate:
      • Purchase Price (optional)
      • Sales Price (optional)
    • Opening Balance: Quantity + Rate (if any)
  3. Accept.

Example

Stock Group: Electronics
Unit: Nos

Stock Items:

  1. Dell Laptop
    • Under: Electronics
    • Units: Nos
    • Purchase Price: ₹38,000
    • Sales Price: ₹45,000
    • Opening Qty: 5 Nos @ ₹37,000
  2. Wireless Mouse
    • Under: Electronics
    • Units: Nos
    • Purchase Price: ₹350
    • Sales Price: ₹550

Practice Set for Students

Create the following in your Practice Company:

Inventory Information
Group Category Stock Item Purchase Price (₹) Sales Price (₹) Stock
CPU HCL 486 Dx4 7,000 9,000 6
386 Dx4 5,000 7,000 6
IBM P1-300 10,000 12,000 4
P2-300 12,000 14,000 4
Compaq Laptop A100 50,000 55,000 4
Laptop B200 55,000 60,000 2
MONITORS ViewSonic 15" Color Monitor 5,000 7,000 2
21" Color Monitor 5,500 7,500 5
Microtech 15" Monochrome Monitor 3,000 5,000 6
21" Monochrome Monitor 3,500 5,500 4
Printer HP HP610 5,600 7,600 4
HP810 8,100 10,100 4
Epson Epson400 4,500 6,500 7
Epson800 4,000 6,000 6

Verification:
Go to Display → Inventory Info → Stock Items and check all items.

Connection to Next Topic

Now that you have created Ledgers and Stock Items, you are fully ready to record transactions using Vouchers (Receipt, Payment, Sales, Purchase, etc.).

In Sales and Purchase vouchers, you will use both Ledgers (for party name and sales/purchase account) and Stock Items (for quantity and rate).