Purchase Order Aur Purchase Invoice (F9)

1. Core Concept

• Purchase Order (PO): A formal commitment placed with a supplier to purchase goods at a specified rate and future date. It tracks pending orders without affecting accounting ledgers or stock balances directly.
• Purchase Invoice (F9): The financial voucher recording the actual bill and receipt of goods, which directly updates stock and accounting ledgers.

The TallyPrime Purchase Cycle:
Purchase Order (Ctrl + F9) → Receipt Note / Goods Inward (Alt + F9)* → Purchase Invoice (F9)
*(Note: Linking PO directly to Invoice is standard when Receipt Notes aren't used)*.

2. Feature Activation in TallyPrime

Step A: Enable Order Processing

1. Keyboard se press karein F11 (Features) on the Gateway of Tally.
2. Option ko Yes karein: Enable Purchase Order Processing to Yes.
3. Option ko Yes karein: Enable Sales Order Processing to Yes.
4. Poori screen accept karne ke liye press karein Ctrl + A (Save).

Step B: Activate Voucher Type (If Inactive)

• Method 1 (Fastest): Go to Vouchers → Press F10 (Other Vouchers) → Select Purchase Order (Shortcut: Ctrl + F4). When prompted to activate, press Y or select Yes.
• Method 2: Gateway of Tally → Alter → Voucher Type → Purchase Order → Set Activate this Voucher Type to Yes → Save with Ctrl + A.

3. How to Record Vouchers

Recording Purchase Orders (Ctrl + F9 )

1. Sabse pehle Gateway of Tally par jayein → Vouchers → Press Ctrl + F9 (Purchase Order).
2. Select Party A/c Name (Supplier).
3. Enter Order No.
4. Select the Purchase Ledger.
5. Select Stock Item, enter Due On date, Quantity, and Rate.
6. Enter Narration: BEING ORDER PLACED.
7. Poori screen accept karne ke liye press karein Ctrl + A (Save).

Recording Purchase Invoices (F9)

1. Sabse pehle Gateway of Tally par jayein → Vouchers → Press F9 (Purchase).
2. Enter Supplier Invoice No. and Invoice Date.
3. Select Party A/c Name.
4. In the Order Details screen, select the corresponding Order No. (item details will auto-fill).
5. Enter Narration: Being goods purchased on credit.
6. Poori screen accept karne ke liye press karein Ctrl + A (Save).

4. Complete Practice Set

Part 1: Record Purchase Orders (Ctrl + F9)

Part 2: Record Purchase Invoices (F9)

5. Checking, Deleting & Modifying Vouchers

To Check / Delete / Modify Purchase Orders:

• Navigation Path:
  Gateway of Tally → Display More Reports → Inventory Books → Purchase Orders Book
  (Shortcut: Press Alt + G → Type Purchase Order Book)
• Action: Select the month → Press Enter on the voucher to view or modify. Press Alt + D inside the voucher to delete it.

To Check / Delete / Modify Purchase Invoices:

• Navigation Path:
  Gateway of Tally → Display More Reports → Account Books → Purchase Register
  (Shortcut: Press Alt + G → Type Purchase Register)
• Action: Select the month → Press Enter on the voucher to edit details or press Alt + D to delete.