Payment Voucher (F5)

1. Core Concept

Payment Voucher (F5): Used to record all outgoing cash or bank payments made by the business.

Common Use Cases:

  • Clearing outstanding bills/dues of creditors/suppliers (Bill-by-Bill settlement against Purchase Invoices).
  • Paying operational expenses (e.g., Rent, Salaries, Electricity Bills).
  • Purchasing fixed assets for cash/bank.

Accounting Impact:

  • Debit → Receiver / Supplier / Expense Account
  • Credit → Cash / Bank Account

2. How to Record Payment Vouchers in TallyPrime

  1. Go to Gateway of Tally → Vouchers → Press F5 (Payment).
  2. Select Mode: Press Ctrl + H to choose between Single-Entry Mode (easiest for cash/bank payments) or Double-Entry Mode (Debit/Credit).
  3. Select Payment Source: Choose Cash or Bank Account in the Account field.
  4. Select Party: Under Particulars, select the supplier ledger (e.g., Anil InfoTech).
  5. Bill-wise Settlement:
    • In the Bill-wise Details pop-up, select Agst Ref (Against Reference).
    • Select the corresponding Purchase Invoice Number (e.g., P-106).
    • Enter the Amount being paid.
  6. Fill in Narration: Being amount paid.
  7. Press Ctrl + A to save.

3. Complete Practice Set

Record Payments (F5)

Note: Settle these pending payments against the respective supplier bills (Agst Ref).

Date Reference No. Party’s Name (Creditor) Pending Amt (₹) Mode / Account Narration
1-4 P-106 Anil InfoTech 1,27,500 Cash / Bank Being amount paid
1-4 P-104 Anil InfoTech 3,500 Cash / Bank Being amount paid
1-4 P-108 Anil InfoTech 70,700 Cash / Bank Being amount paid
1-4 P-103 Mahendra InfoTech 42,500 Cash / Bank Being amount paid
1-4 P-105 Mahendra InfoTech 76,200 Cash / Bank Being amount paid
1-4 P-107 Mahendra InfoTech 31,000 Cash / Bank Being amount paid
1-4 P-101 Sun Micro Pvt Ltd 19,000 Cash / Bank Being amount paid
1-4 P-102 Sun Micro Pvt Ltd 54,000 Cash / Bank Being amount paid

4. Checking Effect & Report Verification

To View Statistics & Payment Count:

  • Navigation Path:
    Gateway of Tally → Display More Reports → Statements of Accounts → Statistics → Select Payment
    (Shortcut: Press Alt + G → Type Statistics → Drill down into Payment)

To Check / Delete / Modify Payment Entries:

  • Navigation Path:
    Gateway of Tally → Display More Reports → Account Books → Payment Register
    (Shortcut: Press Alt + G → Type Payment Register)
  • Action: Select the month → Press Enter on the transaction to view or edit details. Press Alt + D inside the voucher to delete it.