Debit Note Voucher (Purchase Return)

1. Core Concept

  • Debit Note: A document issued to a supplier (Creditor) when returning goods previously purchased, or to adjust an overcharged invoice amount.
  • Accounting Impact: It reduces your accounts payable (liability) to the supplier and decreases your stock balance.
The TallyPrime Return Cycle:
Purchase Invoice (F9) → Debit Note / Purchase Return (Alt + F5)
(Note: In TallyPrime, the default shortcut for Debit Note is Alt + F5).

2. Feature Activation in TallyPrime

Step A: Enable Debit & Credit Notes

  1. Press F11 (Features) on the Gateway of Tally.
  2. Under Accounting Features, set Enable Debit and Credit Notes to Yes.
  3. Press Ctrl + A to save.

Step B: Activate Voucher Type (If Inactive)

  • Method 1 (Fastest): Go to Vouchers → Press F10 (Other Vouchers) → Select Debit Note (Shortcut: Alt + F5). When prompted to activate, press Y or select Yes.
  • Method 2: Gateway of Tally → Alter → Voucher Type → Debit Note → Set Activate this Voucher Type to Yes → Save with Ctrl + A.

3. How to Record Vouchers

Recording Debit Notes (Alt + F5)

  1. Go to Gateway of Tally → Vouchers → Press Alt + F5 (Debit Note).
  2. Select Party A/c Name (Supplier / Creditor).
  3. In the Original Invoice Details pop-up, enter the original Supplier Invoice No. (e.g., P-101) and Invoice Date.
  4. Select the Purchase / Purchase Return Ledger.
  5. Select Stock Item, enter Quantity, and Rate (Total amount auto-calculates).
  6. Enter Narration: Being goods return.
  7. Press Ctrl + A to save.

4. Complete Practice Set

Record Debit Notes (Alt + F5)

Ref No. Original Inv No. Company Name (Supplier) Qty Item Name Total Amount Narration
D1 P-101 Sun Micro Pvt Ltd 1

1		 486Dx4

386Dx4		 12,000 Being goods return.
D2 P-104 Anil Info Tech 2 15” Color Monitor 10,000 Being goods return.
D3 P-105 Mahendra Info Tech 1

2

1		 P1-300

P2-300

Laptop-B200		 89,000 Being goods return.
D4 P-106 Anil Info Tech 2

1

3		 P1-300

P2-300

15” Color Monitor		 47,000 Being goods return.
D5 P-107 Mahendra Info Tech 1

1		 386Dx3

15” Monochrome Monitor		 8,000 Being goods return.
D6 P-108 Anil Info Tech 1

2		 Epson 400

Laptop B 200		 1,14,500 Being goods return.

5. Checking Effect & Report Verification

To Check Effect on Outstanding Payables:

  • Navigation Path:
    Gateway of Tally → Display More Reports → Statements of Accounts → Outstandings → Payables
    (Shortcut: Press Alt + G → Type Payables)

To Check / Delete / Modify Debit Notes:

  • Navigation Path:
    Gateway of Tally → Display More Reports → Account Books → Journal Register → Debit Note Register
    (Shortcut: Press Alt + G → Type Debit Note Register)
  • Action: Select the month → Press Enter on the voucher to view or edit details. Press Alt + D inside the voucher to delete it.